Karthik

How to write email to boss of completion of work

You have successfully completed your work for the sprint. You know that when you tell this to your boss, she is going to be happy. But what would you do in a situation where she is not in a position to hear you out, and that she has other problems to resolve immediately? That’s when you write it out.

What are completion of work emails

In many companies, especially agencies, completion of work emails are sent to go on record to inform the other party about the work that has been done in a given time.

For example, a client could be asking your agency to send status reports every week about the tasks that were assigned and completed. It is always a good practice to keep your client or boss informed about the progress to avoid confusion at a later stage.

How to write completion of work email to your boss/client

Writing to you boss can be daunting sometimes. But there’s a trick that you could use to gain these three things when you write the email the way any boss would like it:

  1. You show that you are clear in your thoughts
  2. You make it official that you have completed your work and there’s nothing left behind
  3. You save time for yourself and your boss with a clearly crafted email

It is simple. Here’s how you write an email to your boss about the completion of work:

  1. Make sure the email is structured. Clearly define the section of the email that talks about only one thing.
  2. Make your email short and to the point. No one cares about phrases like ‘how are you doing?’. After all, they are not going to write back to you with their problems.
  3. Define what was assigned to you, and what was completed very clearly.
  4. Make the first sentence catchy. For example, you can write things like “I completed 10 tasks in less than 80 hours this week.” or “Completion of work percentage: 100%”
  5. Finally, do not format the email or add colors. People are happy with the plain old black and white text.

Here’s a sample completion of work email template:

Hi Steve,

I have completed my work for the week, and here's a quick status report I made for you.

What was assigned:
<List down all the tasks that were assigned to you. Along with some reference.>
1. Create a landing page for the production launch (Assigned by Jony on 10th June)
2. <Add more assigned tasks here>

What was completed: (100% completion)
<List down the things you completed with reference from "What was assigned" section of your email>
1. Landing page developed and pushed: https://northapp.co (Completion date: 12th June)
2. <Add more completed tasks here>

Queries:
I have a few queries about the next steps:

1. Should I start working on the SEO part of the landing page? (Yes/No)
2. <Add more questions here>

This should cut it for the boss. All you need to do now, is to wait for them to acknowledge.

Why do these emails matter?

Now, you can make two choices:

  1. Write this out in an email and dig these up by spending time during your performance reviews.
  2. Sign up for North, write them out there, and get your boss to acknowledge your completion of work, with just a click. Sign up for North.